About  |  Registration  |  Schedule  |  Hotel & Travel  |  Keynote  |  Speaker Resources  |  Justify Your Attendance | 2027 Business Partners  |  Business Partner Resources  |  Partnership Opportunities

Business Partner Resources

Thank you for your partnership and support of SACUBO as a Business Partner for the 2027 Leadership Forum in Houston, TX. Below you will find important information to help you prepare for the event. If you require any further information, please reach out to [email protected].

Due Dates & Deadlines | Exhibit Details | Services & Shipping
Register Representatives  | Attendee List | Unauthorized Vendors | Policies

Due Dates & Deadlines

Please note these important deadlines:

• 12/28/26 – Payment due date
• 1/20/27 – Deadline to submit logo for print materials
• 2/10/27 – Room block cutoff
• 2/15/27 – Representative registration closes

The handbook linked below contains details and deadlines for all partnership deliverables. Note that some of the benefits listed may not be included with your package. Please review the 2027 prospectus for a list of items included with each package.

Sponsorship Assets and Benefits Handbook - Coming Soon!

2027 SACUBO Prospectus

Exhibit Details & Schedule

Exhibit tables will be located in the Registration Foyer of the Hilton Houston Post Oak by the Galleria. You may select an open exhibit table when you arrive.

Each exhibitor setup includes:

• One (1) 6' Table with Tablecloth
• Two (2) Chairs
• Access to Conference WiFi

Back to Top 

Shipping & Material Handling

ELECTRICAL & AV: Electricity, dedicated internet connections, and AV equipment orders should be placed through the form linked below.

Electrical & AV Order Form – Coming Soon

Hilton Shipping Information

Registering Representatives

The deadline to register your representatives is February 15, 2027. After this date, you will be required to register onsite.

To redeem the complimentary registrations included in your partnership package:

1. Login to the SACUBO website to access the SACUBO 2027 Leadership Forum Registration Form 
   
   
2. Select “Business Partner” when asked “Are you registering for the SACUBO Leadership Forum as an attendee or business partner?”
   
   
   
   
3. Under the Registration Details and Preferences Section, you will select “Complimentary Registration Redemption” as your Business Partner Registration.
   
   
   
   
4. Proceed through the form using the “Next” button until you reach the Summary page.
   
   
5. Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.
   
   

Leadership Forum Registration

Back to Top 

Attendee List

As a participating Business Partner at the SACUBO 2027 Leadership Forum, you will receive the attendee list as a part of your partnership package at no additional cost. For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other Business Partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all Business Partners.

The SACUBO 2027 Leadership Forum Attendee List is the proprietary property of the Southern Association of College and University Business Officers. These lists may only be used to contact attendees up to two times, only for the specific purpose of promoting the sponsor/exhibitor’s participation at the specified show and/or as a follow-up after the show. The Sponsor/Exhibitor agrees not to duplicate, publish, permit the list to be published, merge it into the sponsor's/exhibitor’s company database(s), or use it for any other purpose not expressly provided for in the agreement.

Back to Top 

Unauthorized Vendors

Please be aware of potential scammers who may attempt to contact you under the guise of our association or event management team. These individuals may offer services, claim to sell attendee lists, hotel reservations, or solicit unauthorized payments.

Please be advised:

• Our association will always communicate with you directly through official channels.
• We do not engage third-party companies to sell attendee lists or other services on our behalf.
• If you receive any suspicious emails, phone calls, or messages claiming to be from our event, do not engage with the sender. 

For your security:

• Verify the legitimacy of any communication by contacting us directly.
• Never provide payment details or personal information to an unsolicited contact.

Your participation is incredibly important to us, and we want to ensure your experience is secure and positive. If you have any doubts or questions about the authenticity of a communication, please reach out to us immediately. We also encourage you to report fraudulent activity to the Federal Trade Commission. 

Unauthorized Vendor List

Back to Top 

Payment Policy

Payment in full for all booths and/or sponsorships is due no later than December 28, 2026. Sponsorship commitments made after December 28, 2026 must be submitted with 100% payment.

IMPORTANT NOTE: Sponsorship commitments are not secured until full payment is remitted. If a sponsor fails to make required payments as described, SACUBO may release any unpaid items without further notice and without obligation to refund monies previously paid.

Benefits Policy and Implementation of Benefits

SACUBO will begin recognizing a company as a sponsor and will initiate fulfillment of all contracted benefits only after full payment has been received in accordance with the Payment Policy.

Sponsors are responsible for submitting all required materials, assets, and information necessary to fulfill their contracted benefits by the deadlines outlined in the official Sponsor Handbook, as well as in any related communications from SACUBO. These materials may include, but are not limited to, logos, advertisements, attendee communications, session information, promotional content, and on-site activation details.

Failure to meet submission deadlines may result in delays, modifications, or the forfeiture of associated benefits. SACUBO is not responsible for the inability to deliver benefits when required materials are not received by the stated deadlines. In such cases, no refunds, credits, or substitutions will be provided.

Certain benefits are time-sensitive and require advance coordination. If sponsors do not submit required materials by the specified deadlines, they may no longer be eligible to receive those benefits. For example, Business Partners who fail to submit the requested logo and artwork files by the posted deadline will forfeit their right to be included on print materials.

SACUBO will make reasonable efforts to communicate upcoming deadlines and requirements; however, it is the sole responsibility of the sponsor to adhere to all deadlines and submission guidelines. Late submissions may be accepted at SACUBO’s sole discretion but cannot be guaranteed inclusion in printed materials, digital promotions, or on-site signage.

All benefits are subject to production schedules, platform capabilities, and event timelines. SACUBO reserves the right to make reasonable adjustments to benefit implementation as needed, while maintaining the overall value of the sponsorship package.

Cancellation Policy

Notice of cancellation of all or a portion of any exhibitor and/or sponsorship commitment must be submitted in writing to SACUBO via email [email protected] and is subject to the payment of cancellation fees as outlined below:

Sponsors who cancel less than 30 days prior to the event do not receive a refund but may apply up to 50% of their payment to the following year's fees. To petition for a partial refund of fees, cancellations must be made in writing and delivered via e-mail to [email protected].

Cancellation fees will be imposed uniformly and will apply whether or not the sponsorship is resold.

Unauthorized Events and Use of Meeting Space

Sponsors agree not to extend invitations, call meetings, host hospitality events, or otherwise encourage the absence of attendees from the exhibit hall, meeting rooms, and/or social events during the hours of all conference activities and official evening events. All requests for meeting rooms, hotel suites, and special function rooms must be approved by SACUBO. 

Back to Top 

If you have any questions, please contact [email protected] or call us at (206) 210-7751 if you have any questions or need further assistance.