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2025 Fall Workshop Business Partner Resources  

Exhibit Details & Schedule

Each table-top exhibit space includes: 

• One (1) 6' Skirted Table
• Two (2) Chairs
• Access to Conference WiFi 

Exhibit table numbers will be assigned one month prior to the conference. You will be notified by email with your table assignment.

Hilton New Orleans Riverside Map

EXHIBIT SCHEDULE

OPENING RECEPTION

• Networking Hour: Wednesday’s Opening Reception will begin with passed appetizers and beverages served in the exhibits area from 6:00 PM – 7:00 PM. Please be sure your exhibit table is staffed during this time.
• Dinner: At 7:00 PM, the doors to the ballroom will open where dinner will be served. Please locate your reserved networking dining table where attendees can join you for dinner.

Due Dates & Deadlines

The document linked below contains a comprehensive list of due dates and deadlines for all partnership levels. Note that some of the benefits listed may not be included with your package. Please review the partnership grid on page 21 of the 2025 SACUBO Prospectus for a list of items included with each package.

View the 2025 SACUBO Prospectus

View Due Dates & Deadlines

Registering Representatives

To register your representatives for the Fall Workshop, you will need to follow the steps below and complete the registration form. Representative badges give you access to the exhibit area, social events, and meals at the conference. Space permitting, exhibitor representatives are welcome to observe sessions. To receive CPE credits, you must be registered as a full conference attendee.

The deadline to register your representatives is October 10, 2025. After this date you will be required to register onsite as a full conference attendee.

Complimentary Registrations

Depending on your Partnership Level, you may receive complimentary registrations with your package (see page 21 of the 2025 SACUBO Prospectus for details). To redeem, select the “Complimentary Registration Redemption” option when completing the registration form and enter the discount code FWBP2025 on the Summary page before submitting.

Additional Representative Badges

Sponsors and exhibitors have access to up to five additional representative badges at a discounted rate of $275 each. These can be purchased by completing the registration form and selecting the “Business Partner Exhibitor Additional Representative” option when completing the form. No code is needed to purchase additional representative badges.

Step-by-Step Instructions for Registering Representatives:

1. Navigate to the registration webpage and use the “Register Now” button to access the form.
2. If you aren't already logged in, enter your username and password. If they do not have an existing login, scroll down and enter their email under the "Don't have a login?" section.
3. At the bottom of the first page, select the "Register Yourself" option if you will be attending the conference or "Register Linked Profiles" to register a member of your team and choose the first individual you would like to register from the drop-down menu.
4. Fill in the necessary details.
5. Select “Business Partner” when asked “Are you registering for the Fall Workshop as an attendee or business partner?”
   
   
   
   
   
   
6. Under the Registration Details and Preferences Section, select the appropriate option for your Business Partner Registration.
   
   
   
   
7. When you reach the bottom of the form, select "Register Linked Profiles" to select the next registrant for your team and repeat the process.
8. Once you have completed the form for all registrants, use the "Next" button at the bottom of the form to proceed to the summary page.
9. If you are redeeming complimentary registrations, enter the discount code FWBP2025 and select “Apply” before submitting the form to remove the cost of registration.

Register Today

Lead Retrieval

With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports.

The deadline to order lead retrieval is October 15, 2025. Lead retrieval can be purchased during the initial sign-up process or by emailing the office at [email protected]. Lead retrieval will not be available for purchase onsite at the event.

Pricing

• Lead Retrieval - $350 - Includes two licenses to the lead retrieval portal.
• Additional licenses can be purchased for $175 each.

The license(s) for your lead retrieval is connected to the conference app. You will be receiving an email approximately one week prior to the conference with instructions on how to log in, assign your licenses, and use the lead retrieval platform.

Shipping & Material Handling

The Hilton Riverside FedEx Office is located on the second level of the hotel. Hours of operation are Monday – Friday from 7:00 AM – 7:00 PM, Saturday from 8:00 AM – 3:00 PM, and Sunday from 10:00 AM – 5:00 PM.

Please see the information sheet linked below for material handling rates and shipping instructions.

FedEx Office - Hilton Riverside New Orleans Shipping Instructions & Pricing

Shipping Address – Please Label Packages As Follows:

Onsite Representative’s Name (Onsite Representative’s Cell Number)
c/o FedEx Office at Hilton Riverside New Orleans
2 Poydras Street
New Orleans, LA 70130
SACUBO 2025 Fall Workshop
Box _____ of _____

Electrical & AV

Encore Global is the exclusive provider of electrical, AV, and internet services for the Hilton New Orleans Riverside. Use the links below to view pricing and place orders for your exhibit space.

Electrical & AV Order Form

Exhibitor Engagement/Passport to Prizes Program

To encourage engagement with exhibitors, attendees will have the opportunity to participate in the Passport to Prizes program! Each exhibit table will have a unique QR code on display that attendees can scan using the conference app. Once attendees have visited all of the exhibits/scanned all of the codes, they will be entered into a prize drawing.

Receive even more exposure by donating a prize! Business Partners that donate a prize will be recognized in promotions of the engagement program and during the prize drawing. Below are a few ideas for popular prize donations, but you are welcome to think outside the box. For smaller, easy-to-pack prizes, you will ship or bring these items with you to the conference. If you are planning to donate a larger item, we suggest creating a gift certificate with your contact information to give to the winner so you can arrange to ship the prize to them.

 Suggested Prize Donations

• Gift Cards (Amazon, Starbucks, Target, Airbnb, etc.)
• Bluetooth Headphones
• Tablets & E-Readers
• Coolers
• Gift Baskets

Email [email protected] to contribute a prize to the drawing!

Attendee List

SACUBO does not sell the attendee list for any of our events. As a participating sponsor or exhibitor at a SACUBO event, you will receive the attendee list as a part of your partnership package at no additional cost.

For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all partners.

If you are contacted by an outside party advertising the sale of the SACUBO 2025 Fall Workshop attendee list, be aware these emails and solicitations are spam. If you receive an email from anyone outside of the SACUBOoffice claiming to have access to the attendee list, please do not respond and forward the email to i[email protected].

Payment Policy

Booth and/or sponsorship commitments must be paid in full by August 29, 2025. Partnership benefits will be implemented upon receipt of payment. Unless otherwise noted, payment in full must be received no less than 60 days prior to the start date of the event to ensure you receive all benefits included within your partnership package. We encourage you to submit payment as soon as possible to fully maximize your partnership benefits with SACUBO.

Cancellation Policy

SACUBO understands that circumstances may arise that prevent Business Partners from fulfilling their commitments. Business Partners who cancel 60 days or more from the start date of the event are entitled to a full refund minus a $250 fee. No refunds will be issued for cancellations made less than 60 days prior to an event. All cancellations and refund requests must be submitted in writing to [email protected].

SACUBO 2025 Fall Workshop Cancellation Deadline: August 29, 2025

Unauthorized Vendors

Sponsors/exhibitors and attendees of our events, please be aware of potential scammers who may attempt to contact you under the guise of our association or event management team. These individuals may offer services, claim to sell attendee lists, hotel reservations, or solicit unauthorized payments.

Please be advised:

• Our association will always communicate with you directly through official channels.
• We do not engage third-party companies to sell attendee lists or other services on our behalf.
• If you receive any suspicious emails, phone calls, or messages claiming to be from our event, do not engage with the sender. 

For Your Security:

• Verify the legitimacy of any communication by contacting us directly.
• Never provide payment details or personal information to an unsolicited contact.

Your participation is incredibly important to us, and we want to ensure your experience is secure and positive. If you have any doubts or questions about the authenticity of a communication, please reach out to us immediately. We also encourage you to report fraudulent activity to the Federal Trade Commission.